The Erasmus program supports higher education teaching and administrative staff to participate in professional development activities abroad. The team from the world of work teaches and trains students or staff at higher education institutions.
The activities the program supports teaching activities. The mobility period could vary from two days (plus the days of traveling – max two) to five days (plus the days of traveling- max two). A teaching activity has to comprise a minimum of eight hours of teaching per week. If the teaching activity is combined with a training activity during a single period abroad, the minimum number of teaching hours per week is reduced to four hours. A teaching mobility can occur in more than one receiving organization in the same country while being considered one teaching period with the minimum duration of stay applying. The staff member can implement the teaching mobility in any public or private organization in a Program Country awarded with ECHE having signed an interinstitutional agreement with HMU before the mobility occurs. Teaching mobility can be in any study field. Teaching mobility may include providing training for the development of the partner HEI.
Within this period, the HMU staff should (a) follow training or teaching actions, or/and (b) present the HMU actions at educational, research, and Internationalization level, or/and (c) establish networking activities between HMU and the Host Institution.
The below guidelines refer to the process to be followed by the Hellenic Mediterranean University academic staff with or without tenure wish to carry out mobility for teaching in a program Country. The teaching period abroad enables any teaching staff at a higher education institution or enterprise staff to teach at a partner higher education institution abroad. Staff mobility for teaching can be in any study field.
The process is strongly suggested to start at least one month before the departure date from HMU to your teaching or training destination. Pay attention that your mobility should have been implemented no later than the 20th of September each Academic Year.
Actions before your mobility start
Action #1: Contact Ms. Gloria Vega (firstname.lastname@example.org / 2810379389) to check the available funded positions exist for mobilities.
Action #2: For teaching, mobility has requested a bilateral agreement between HMU and the Host InstitutionPlease check (click here) the existed bilateral agreements per School & Department between HMU and our partners in Program Countries. Establishing a bilateral agreement is straightforward and fast from the moment communication between the two International relations (HMU and this one of the Host institutions) offices will be established. In case there is no bilateral agreement with your Department or with the HMU and the Host Department or Institution, respectively, please get in touch with Ms. Eva Menegaki (email@example.com / 28210379132) or Dr. Konstantinos Petridis (firstname.lastname@example.org / 2821023041).
Action #3: Request for an invitation letter from the Host Institution. This letter should be signed by the International relations Office of the Host Institution.
Action #4: Fill & sign the Mobility Agreement and forward it to the International Relations Office of the Host Institution to be signed and sent back to you. The Mobility Agreement must sign by the staff member, the sending, and the receiving organizations.
Action #5: Apply at least one month before your departure to (a) the HMU electronic system for your mobility using this link (select the option for teaching on abroad mobility); (b) the faculty mobility tool to secure permission from the Institution that you can move and be funded by the Erasmus program. It is crucial do not to issue any invoices (e.g., tickets, accommodation) before you receive the official document from the HMU administration the permission to move. It takes seven to ten days after your application in the movements app of HMU.
Action #6: After the approval of your mobility from the Institution (HMU), please book and pay for your flights & accommodation. I want to highlight that you will need the invoice for your flight tickets to implement action #7
Action #7: The funding agency is the State Scholarships Foundation (IKY), and thus a contract should be established between you and IKY. Please find the template to be completed by you here. Please submit all together (a) the contract with IKY; (b) the staff mobility agreement (see action #4); and (c) the invoice of your travel tickets to the HMU International Office (Ms. Gloria Vega). If you are a member of staff in the School in Chania, you can submit them to Mr. Andreas Lourantakis. If you are a member of staff in the Department in Sitia, you can offer them to Mr. Sfentouraki.
ATTN: When all the above seven actions are completed, 80% of the financial support regarding your teaching mobility will be deposited into your bank account
Upon your return
ATTN: In order, the funding of your teaching activity to be completed (the rest 20%), the following actions should be implemented within one month of your return
Action #1: Print and submit your travel supporting documents to HMU International Relations Office. The supporting documents include: (a) your ticket; (2) the boarding passes; (3) the invoice from your accommodation (e.g., hotel invoice) or the declaration that you have been hosted by someone else in the Host Institution; and (4) the filled form regarding your arrival & departure from the Host Institution. Document (4) should be signed by the responsible (e.g., head of the International Relations Office in the Host Institution) with the dates of arrival and departure to be mentioned (and include the teaching activity of the HMU member of staff)
Action #2: Your mobility is funded by the State Scholarship Foundation using European Commission funds. There is an effort to improve the offered experience, and thus is an obligation and duty to fill the EU-Survey questionnaire you will receive from email@example.com.
Action #3: For HMU International Relations Office reporting obligations to IKY, a short report regarding your teaching activity should be submitted and be send to Ms. Gloria Vega
How to calculate the financial support you will receive from the Erasmus Program
Staff will receive an EU grant s a contribution to their costs for travel and subsistence during the period abroad, according to the following table
The amounts depend on the receiving country. These amounts will be set within the minimum and maximum ranges provided in the table below. The National Agencies in agreement with National Authorities will consider two specific criteria:
- the availability and the level of other sources of co-financing from private or public bodies at the local, regional, or national level to complement the EU grant
- the general level of demand of staff who intend to teach or receive training abroad
The same percentage within the range should be applied to all destination countries. It is not possible to give the same amount for all destination countries.
Eligible Costs & applicable rules
Contribution to the travel costs of participants, from their place of origin to th evenue of the activity and return
Rule of allocation: based on the travel distance per participant. The applicant must indicate the deistance between the place of origin (e.g. Heraklion, Chania, Siteia) and venue of the activity by using the distance calculator of the European Commission
Costs directly linked to the subsistence of particpants during activity.
Rule of allocation: based on the duration of the stay per participant – if necessary, including also one travel day before the activity and one travel day following the activity
Receiving Countries/Min – Max (per day) for up to the 14th day of activity
between the 15th and the 60th day of activity the above values will be changed to 70% of the indicated values per day per participant
Group A: Norway, Denmark, Luxembourg, Iceland, Sweden, Ireland, Finland, Liechtenstein
Group B: Netherlands, Austria, Belgium, France, Germany, Italy, Spain, Cyprus, Greece, Malta, Portugal
Group C: Slovenia, Estonia, Latvia, Croatia, Slovakia, Czech Republic, Lithuania, Turkey, Hungary, Poland, Romania, Bulgaria, the Republic of North Macedonia, Serbia
Be aware: the individual support includes: daily expenses (e.g. your catering) and the accommodation expenses
New / Be aware: the European Commission has introduced the Green Travel policy in alignment with its priority for environment protection (European Green Deal). Green travel is defined as travel that uses low-emission means of transport for the central part of the travel, such as bus, train, or car-pooling. For Green travel, the unit costs you receive as support for your teaching mobility change according to the following table:
There are criteria that your application to participate in teaching mobility funded by the Erasmus program, will be assessed by the International Relations Office committee before any process will start (see actions before the mobility). These criteria are the following:
- The thematic closeness of the host Department with the sending one (this one of HMU)
- Existence of bilateral agreement between the host and the send organizations & Departments
- There is a priority to the HMU members of staff who have not participated in any Erasmus mobility yet or during the last three years
- There is a priority to the mobilities that will have an impact on new digital technologies
- There is a priority to mobilities will host the Green Travel policy